Doing Your Business On The Road
Do you spend a lot of time in your car and frequently need to take materials to client appointments or business meetings? When your vehicle is an extension of your office and you conduct business at numerous locations, having a system for transporting documents and supplies and keeping your car well organized is critical for making sure you arrive at your appointments on time with everything you need.
If you need to transport paper files to meetings, a briefcase or tote bag that can hold several hanging files or a portable accordion file holder can be good solutions for keeping documents organized and easy to find. Each section can be designated for meeting handouts, marketing materials and office supplies you frequently need such as name tags, thank you cards, envelopes, tape, and a stapler. You might also need a file for expense records, or you could use a plastic envelope to keep your receipts.
It’s the small things . . .
In addition to documents, there may be other items you frequently need that would be good to have organized in your car. A pencil box, pouch or other small container keeps pens, paper clips, sticky notes, flash drives, and other small office supplies organized and easy to find. Transparent pouches like the kind sometimes used for cosmetics are particularly handy since you can easily see the contents; these also work well for small electronics and charging cables. I also keep a Travel-Pouch (my mom called it a ditty bag) it’s kept in my front seat organizer compartment that contains a toothbrush/toothpaste, bandaids, aspirin, chapstick. Small blush compact, lipgloss and a stash of energy bars for those days when there is no time to stop and eat lunch. If you aren’t using an electronic notes system on your smartphone or computer, a small notebook kept in your car tote or vehicle console is helpful for noting mileage, expenses or other short notes.
A key aspect of being well organized is good planning. When your day involves driving from one meeting to another, planning the night before to make sure that your car tote is well stocked with everything you’ll need will save stress in the morning when you are busy getting ready to leave. I put in the addresses of where I’m going on a particular day into my MAPS APP on phone.
A checklist will help you remember to pack everything you need:
- Have you printed all necessary meeting handouts or presentation materials?
- Do you have an adequate supply of brochures/flyers/business cards?
- If you will be using a whiteboard do you have dry erase markers, eraser and marker remover?
- If you will be using a computer or laptop to give a presentation, have you copied the presentation to your laptop and backed it up on a portable flash drive?
- Do you have your laptop, mouse, smartphone, headset and charging cables?
- Do you need to pack a lunch and water bottle?
- Do you need an extra set of clothes and shoes?
- Do you need a coat or jacket for later in the day?
Contact me at (860)961-6824 or email me at firstname.lastname@example.org if you need help to set up a Mobile Office Organization System.
Peace Harmony & Happy Travels!