Tuesday Time Tip

Don't Rush! (1)

Isn’t it time you finally enjoyed life and let someone else handle the rest?

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Holistic Organizing

To help anyone organize you need to start somewhere. Choose a starting point: one shelf, one desk drawer, that pile of papers on the desktop. Start with the easiest spot first.

Instead of looking at the WHOLE  organizing project, I have found that breaking down the project into smaller parts can be beneficial for some, and look more confusing for others. Years ago after attending a workshop, I started using THEMES with some of my clients that were struggling with getting and staying organized.

How it works with a client that suffers from maybe some level of ADD/ADHD, Chronic Disorganization and/or Hoarders is “a theme is a way of holding a whole together while you take it apart” said by Judith Kolberg. I have an example of a theme I used years ago with a client.

The client was a nurse, going to Med School to become a doctor, had two daughters enrolled at dance school, one daughter in sports, plus the family volunteered. Her family consisted of four daughters ages 3 to 12 years old, and a husband. The client loved the Theme: Nurses Station, we worked together with the family to set-up a nurses station in an area in the dining room. This family was not using the dining room to eat meals, so I thought it would be a great way to get them back to a gathering space.

Here is a sample of the simple area we created:

Communication Center_THEMES

We picked a 2’ x 2’ (approx) area in the corner of the dining room. We hung on the wall a big beautiful calendar (COMMUNICATION CENTER) that the family picked out, under the calendar, I hung a nice sturdy shelf (SUPPORT) to hold highlighters, pens/pencils, post*it notes, etc. Underneath the shelf, we placed a file cabinet (SECRETARY). It had been sitting in the basement filled with Barbie & ken and all their stuff (if you’re wondering, they were evicted – they did not go quietly!). I cleaned up the file cabinet to almost new, placed it under the shelf. The secretary held all the information for each family member (patients). The file cabinet included all the things the family loved to do together; hiking, vacations, volunteer work, all the invitations, save the dates, and anything else to help this family function efficiently, with peace of mind and most importantly FUN! Between the wall and file cabinet on the left hand was a Tote (SUPPORT) for the library, dry cleaning, repairs, consignments, etc. There is one picture missing – I placed a basket on top of the file cabinet for all the mail, instead of throwing on the couch, the stairs, or countertops it has its own home.

“Holistic Organizing is not changing behavior, it just modifies it.” ~ C.C. 

Find your Theme & Have fun!

Peace & Harmony ~ Cheryl

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Are you looking for a home or office organization in your life? Comment me @ cchomeconcierge@gmail.com. We can talk about what the next step will be, you already made the first step. I’m so proud of you.

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How’s Your Week Going So Far?

You are almost there . . . to the end of your week!

Take today as one-of-those-days, you try to finalize some projects, plans, reports or anything that has a deadline attached to it . . . Reminder next week is going to be a short work week.

If possible,  “don’t leave anything on the desk” – rid your desk of all the unfinished business of the week. Actually, on Friday – clear off your desk, then clean it, and finally  dust it along with all your knick-knacks around the office. You want to be able to enjoy your time with family and friends over the Thanksgiving Holiday, while having a Peace of Mind that you took care of everything . . . no strings untied.

Some music while you’re getting all your projects done – Enjoy!

 

Peace & Harmony ~ Cheryl

Would you like to get Organized at the office? If you’d like to schedule a 30+ minute consultation with me to learn how a Small Business Concierge / Organizer can help bring some function and efficiency to the workplace – Call me: (860)961.6824 or Email me: cchomeconcierge@gmail.com

Making Meetings Count

business people in a meeting at office

Making Meetings Count . . . If they’re Absolutely Necessary!

At work, meetings are the biggest time wasters of all. There are Monday Morning Meetings, Lunch Meetings, Training Sessions, Banquet Event Order (BEO) Meetings, Event Resume Meetings you are required to attend, but you can’t see why in the world it’s going to help you or you add help to the meeting. I’m feeling heads shaking to yes right now!

Here are The Purpose of a Meeting:

  • To solve problems
  • To reach a decision or to come to a consensus
  • To coordinate activities
  • To boost morale
  • To share information
  • To dispense educational and training information
One either Meets or one either Works - One cannot do both at the same time”

Here’s what really happens at Meetings:

  1. To provide an audience for SOMEONE – some people love to hear themselves talk, some like to have the audience to audition some of their stupid jokes and sayings, how many meetings have you attended where all you did was listen?
  2. To socialize – there are very few people that can work alone for long periods of time, meetings are a great place to catch up on office gossip, what someone had for dinner last night . . . who cares! A meeting is a great disguise for socializing.
  3. To escape from being effective – meetings are an excuse for poor work or no work at all . . . You can avoid unpleasant tasks or turn in assignments late because you were wasting your TIME at a meeting.
  4. Habit – the only reason for having many meeting is that its always been that way – regularly scheduled Monday Morning Meetings for example.
  5. To pass the buck – Very often a decision can, and should be made by an individual but he or she is reluctant to do so – he forms a committee and ask them for a decision or a recommendation. If the decision is not a good one, the committee can be blamed and no one is held responsible.

23 Tips to Making The Most of Meetings:

  1. Schedule fewer meetings
  2. Before you call a meeting, consider the cost of that meeting
  3. Don’t call a meeting unless you need advice from EVERYONE there
  4. Keep the number of participants in the meeting to a minimum
  5. Let participants know in advance if you want particular questions answered or problems solved at the meeting
  6. Distribute a detailed agenda in advance of the meeting
  7. Schedule meetings right before lunch or near end of the day
  8. Always start on time, and don’t go back over material for latecomers
  9. Open the meeting with some “housekeeping” announcements
  10. Be specific
  11. Keep it short
  12. Stay on schedule
  13. No interruptions
  14. When people want to speak during the meeting, ask them to stand
  15. No reading allowed
  16. Use visual aids
  17. Cut the troublemakers off at the pass
  18. Don’t ramble during the meeting
  19. Use a designated writer
  20. Take minutes and vow to reach a decision on each agenda item
  21. Allow people to leave after their point of business has been discussed
  22. Schedule the next meeting – at conclusion of the meeting
  23. Set a time in advance for the meeting to end and stick to that time

When it comes to meetings, always remember to do unto others as you would have them do unto you. Don’t ask for, or go to, a meeting unless you have to. And once you’re in one, get to the point, so that everybody can get the heck out of the room as soon as possible and get back to using their time to get some real work done.

 

Peace & Harmony ~ Cheryl

Motivational Monday Tip – Paper Process System

See the source image

That sounds boring doesn’t it?

But, once you set up your own Paper Process System in your home or office, it will so exciting to know that every piece of paper that enters the home or office has a place and purpose.

Now, does that sound boring?

There are only 4 basis things you can do with a piece of paper:

  1. To Do
  2. To Pay
  3. To Read
  4. To File

That’s it – four basis decisions to make about every single piece of paper, magazine, newspaper that comes into your space. If you are dealing with a paper-problem in your home or office, make sure you gather up ALL papers from every room that are stashed on top of dressers, in closets, on top of refrigerators and kitchen counters, magazine rack in bathrooms, bookcases, cabinets. Put all the papers into a huge stack – if your stack is so high it is toppling, grab a big carbon box to put the papers. Once you have collected all of the loose papers and files in one area (one zone) – it’s time to sit down and methodically go through the papers, one piece at a time. Remember the 4 basis decisions of your simple paper process system. Once a piece of paper has been put into – To do, To pay, To read, To file, throw away the rest. This is the boring and tedious part of the process

Here are questions to ask when going through the papers:

To Do

  • Do I really need to do this?
  • Is it too late to do this?
  • Do I really want to do this?
  • Does anybody care if I do this?

To Pay

  • Has this already been paid?
  • Is there a problem with this bill that I need to look into?

To Read

  • Is there a sound reason I must read this?
  • Do I have time to read this?
  • Is this out of date?
  • Do I have more than three months’ worth of issues here?

To File

  • Remember that 80% of everything you file you will never look at again
  • Archival Files – include financial and legal papers that you are required by law to keep for a specific period of time, but that you are not using on a regular basis.
  • Current Files – include papers that you might use as a resource on a regular basis, and current financial, legal, and business or clients files.
  • Circular File – This file is also known as The Trash.

This paper process system I learned years ago – I took the system and repurposed it to accommodate my office and clients. The difference is I work in Zones – because it was overwhelming for many of my clients to see the big huge pile of papers, they would not want to sit and go through one piece at a time. But, when I redesigned the system to work in zones of the home or office, it was a much more successful process for them.

If you are looking for a Paper Process System for your home or office and you do not know where or how to start, I can help with my organizational coaching, where I am working with you throughout each zone of your home or office. Together we are going to get you excited about how to handle every single paper that comes into your space.

Peace & Harmony ~ Cheryl

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