Time Policy Chart – (the times are only examples)
|7:00am- 9:00am: (Voicemail, Emails, In-Box Correspondence) *Fill in your own tasks
|9:00am – 10:30am: (Quiet Hour – Priority Tasks) *Fill in your own tasks
|10:30am- 12noon: (Appointments, Meetings, Calls, Correspondence) *Fill in your own tasks
|12noon – 12 :30pm: (Mail, Voice mail, Emails) *Fill in your own tasks
|12:30pm-2 :00pm: (Exercise – Lunch) *Fill in your own tasks
|2:00pm – 4 :00pm: (Appointments – Priority Tasks) *Fill in your own tasks
|4 :00pm- 5 :00pm: (Meetings, Assignments, Calls) *Fill in your own tasks
A Time Policy is a guide to be used in scheduling your tasks, appointments, meetings and other activities. It involves reserving certain Time Periods of the day for specific tasks and projects. The first thing you need to find out is what is your Prime-Time? Me, I’m a “morning person” – I can get most of my task done by 10:30 am. You need to create a policy that will utilize your prime time, and not set yourself up for failure by scheduling appointments, meetings, or making important calls during the times when you’re feeling sluggish. This makes your day more effective in several ways:
- The Routine = it will eventually become one . . . I promise – performing the same type of tasks at the same time each day reduces the brain’s “plan-time” – That time it normally takes to get to get your shit together and orient a plan to the task, the plan is already in place by your Time Policy.
- Natural Breaks – it allows you to make use of the natural breaks in a day – use: coffee, lunch, quitting time as deadlines to prevent jobs expanding beyond the allotted time space.
- Meetings & Appointments – which tend to take twice as long as they should – A Time Policy ensures that you use your prime time effectively for priority tasks and assignments.
So, go ahead and set-up your time policy – the first one I made was in 1998 it was written on a piece of 2″x 3″ notepad paper, I promised myself I would write out my time policy every morning (I am a morning person) for 21 days. . . the rest is history. You will have to experiment a few times before you finalize your own Time Policy, of course you can update at anytime according to your lifestyle and work career.
Let me know how it is working for you or if you need help to set up a time policy. If you’d like to schedule a 30+ minute consultation with me to learn how to create a Time Policy to help you use your time at work more effectively – Call me: (860)961.6824 or Email me: email@example.com